Budget management
Keep track of event costs as plans change.
What it does.
01
Plan the costs behind your event
Use Aria to prepare a task list or create your own. Add estimates to the work that will incur a cost.
01
Plan the costs behind your event
Use Aria to prepare a task list or create your own. Add estimates to the work that will incur a cost.
02
Connect tasks to the budget
Keep each estimate alongside the relevant task, owner and due date so the plan and its costs stay connected.
02
Connect tasks to the budget
Keep each estimate alongside the relevant task, owner and due date so the plan and its costs stay connected.
03
Assign responsibility for the work
Give costed tasks an owner and update assignments as responsibilities change. Roles control who can view and edit.
03
Assign responsibility for the work
Give costed tasks an owner and update assignments as responsibilities change. Roles control who can view and edit.
04
Compare commitments and recorded spend
See outstanding commitments, costs classified as actual and the projected total against your event budget.
04
Compare commitments and recorded spend
See outstanding commitments, costs classified as actual and the projected total against your event budget.
05
Review outstanding items
Identify open costed tasks and supplier milestones after the event. Review recorded costs alongside ticket revenue, where applicable.
05
Review outstanding items
Identify open costed tasks and supplier milestones after the event. Review recorded costs alongside ticket revenue, where applicable.
06
Review budget changes
See how cost changes affect your projection. Where sufficient comparable event data exists, Aria can also provide budget benchmarks.
06
Review budget changes
See how cost changes affect your projection. Where sufficient comparable event data exists, Aria can also provide budget benchmarks.
How the money adds up.
01
Set the budget
Choose a total and currency for the event.
01
Set the budget
Choose a total and currency for the event.
02
Estimate the costs
Add expected costs to relevant tasks and supplier arrangements.
02
Estimate the costs
Add expected costs to relevant tasks and supplier arrangements.
03
Update the records
Keep task status, cost estimates and supplier payment records up to date.
03
Update the records
Keep task status, cost estimates and supplier payment records up to date.
04
Review the projection
Compare recorded spend plus outstanding commitments with your budget.
04
Review the projection
Compare recorded spend plus outstanding commitments with your budget.
05
Reconcile after the event
Review outstanding items, ticket revenue and recorded costs alongside your financial records.
05
Reconcile after the event
Review outstanding items, ticket revenue and recorded costs alongside your financial records.
Common questions
Frequently asked questions.
How does a task affect the budget?
A task’s estimate counts as committed while the task is open. When marked complete, Mingloft classifies that cost as actual spend. Paid supplier milestones also contribute to actual spend.
Does completing a task confirm payment?
No. Task completion changes the cost classification. Check the amount and payment status against your financial records.
What does projected spend mean?
Projected spend combines costs classified as actual with outstanding commitments to show the expected event total.
Can I track costs for a free event?
Yes. Budget management also supports events without ticket revenue, including workshops, community gatherings and customer events.
Can I see changes against the budget?
Yes. Review variance as the plan changes. Aria can flag cost changes that would take the event over budget.
Can I export the figures for finance?
Yes. Export a spreadsheet with the summary, budget, ticket sales, supplier payments and notes explaining what the figures include.
How does a task affect the budget?
A task’s estimate counts as committed while the task is open. When marked complete, Mingloft classifies that cost as actual spend. Paid supplier milestones also contribute to actual spend.
Does completing a task confirm payment?
No. Task completion changes the cost classification. Check the amount and payment status against your financial records.
What does projected spend mean?
Projected spend combines costs classified as actual with outstanding commitments to show the expected event total.
Can I track costs for a free event?
Yes. Budget management also supports events without ticket revenue, including workshops, community gatherings and customer events.
Can I see changes against the budget?
Yes. Review variance as the plan changes. Aria can flag cost changes that would take the event over budget.
Can I export the figures for finance?
Yes. Export a spreadsheet with the summary, budget, ticket sales, supplier payments and notes explaining what the figures include.